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A Guide to Microsoft Teams and how does it help Your Organization?

Using team collaboration software has been proven to increase employee productivity, which leads to an increase in profit and growth for organizations of all sizes. 

To decide if team collaboration software like Microsoft Teams is right for your organization, you need to know what it is and how it works. 

In this guide, we’ll discuss the benefits of using Microsoft Teams as well as the implementation process, helping you decide if this technology will benefit your company and make the implementation process easier for you.

What is Microsoft Teams?

MS Teams is a collaboration software program developed by Microsoft. To understand how Teams can improve an organization, you must first understand what Microsoft Teams is. 

The best way to describe Teams would be to call it a group chatroom with a side of project management features—but don’t let that description scare you off!

What Are Microsoft Teams Benefits?

Microsoft Teams is an enterprise team collaboration platform that can help your organization communicate better, work faster, and collaborate more efficiently. Whether you’re a freelancer working alone or managing an entire team of remote workers, Microsoft Teams can provide some serious benefits for both your projects and professional career. 

Most importantly, MS Teams can use templates to organize information in a way that makes sense for everyone involved. Team chat features also allow users to easily share documents with teammates throughout the business process using advanced search features. Skip System administrators will find Teams incredibly useful because they’ll be able to monitor team activities at all times while on any device they choose. 

Plus, Microsoft Teams allows administrators to quickly switch between different user accounts so they don’t have to log out and log back in when working on behalf of other team members. System administrators will find Teams incredibly useful because they’ll be able to monitor team activities at all times while on any device they choose. 

Teams help companies achieve greater levels of transparency across departments and offer a place where every employee has access to everything he or she needs from day one. Microsoft Teams gives team members freedom over how they want to complete their tasks, meaning there’s no one-size-fits-all approach to accomplishing work goals.

Implementing Microsoft Teams in your organization

It’s quite easy to get started on Teams. Once your team has been added to MS Teams, they will receive an email notification explaining how to join and start using Teams. 

They will then be prompted to enter their work email address (and optionally their phone number) to join Teams. Once they have entered their information, they will receive another email from Teams asking them if they want to continue using Teams or not; if they click No Thanks, then no more emails will come from them about joining Teams.

Implement Teams with a pilot group. This can be a department within your organization that needs some fresh team-collaboration software, or maybe you have a small group of employees who would love to trial Teams first-hand. 

Give them access to all of the Team’s core features as well as file storage and email tools. Having users involved in testing will also help identify bugs early on when they’re easy to fix, so there are fewer problems later on down the road. It’s important to make sure everyone has an equal chance at using Teams during its initial rollout. 

You don’t want any one person having more time with Teams than anyone else—that could skew their perspective of how useful it really is for your team. Once you feel like Teams has been properly tested, roll out across your entire organization! If Teams isn’t already preinstalled on your computers, now is a good time to install it. 

If you need new computers for employees, now might be a good time to buy them as well. Another thing to consider: if your company uses Office 365 Business Premium, Microsoft Teams comes bundled with it (for free). If not, consider upgrading so that you can take advantage of Team’s best features (like video conferencing). 

Finally, once Microsoft Teams is up and running, create a communication plan that outlines how teams should use Teams. Make sure team leaders review these guidelines regularly so team members know what’s expected of them when collaborating through Teams. 

Include information about whether or not meetings should be held via Teams or Skype for Business (or both), what Team channels should be used for different topics, etc. Communication plans help ensure things run smoothly once Teams are implemented throughout your organization.

Conclusion: The Best Way to Get Started with Microsoft Team

Communication software tools have improved dramatically over recent years. Microsoft Teams is one of many companies’ solutions to improve organization and collaboration among teams. By leveraging technology, teamwork, and an effective organizational strategy, you can increase efficiency within your workplace. 

For more information on how to get started using a team collaboration software solution, contact a team collaboration expert today!

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